The Frequently Asked Questions clarify matters that have been raised by organisations intending to make a grant funding submission. It will continue to be updated in response to inquiries.
All potential applicants are encouraged to regularly review the Frequently Asked Questions below to ensure that their application addresses the relevant requirements.
No. The application process is competitive. It is anticipated that there will be multiple applications competing for the funding available.
Successful applications will be those which best meet the objectives of the program, can demonstrate a need for the project, provide a cost effective budget and can demonstrate that the organisation applying has the capacity to deliver the project.
Yes. This is program specific and the information can be found in the relevant Grant Program Guidelines.
No. All funding received must be related to the direct cost of the project. Administration costs for the projects must be covered by the applicant. A list of what will not be funded can be found in the relevant Grant Program Guidelines.
Organisations must contribute to the project; refer to the relevant Grant Program Guidelines.
No*. These programs aim to support new and innovative projects and are not for pre-existing or ongoing projects.
*This is not applicable for Surf Club Facility Grants.
For each program there is a list of organisation types that are eligible to apply and this can be found in the relevant Grant Program Guidelines.
Applicants must have Public Liability Insurance cover of at least $5m.
A list of who cannot apply can be found in the relevant Grant Program Guidelines.
An application needs to be made by a single organisation which will accept responsibility should the application be successful. However, the application may identify partners that will add to the applicant organisation’s capacity to deliver the project.
Each organisation wishing to apply for a grant needs to be registered. Organisations only need to register once. If you are unsure whether your organisation has previously registered or not, you can search for your organisation using a key word from the organisation name.
To register an organisation, you will need to provide the following:
- Name and address of the organisation
- Name and contact details for a contact person for the organisation
- The organisation's generic email address is preferable if one is available
- The type of Legal Entity (this identifies the legal status of the organisation, ie., Incorporation, Company Limited by Guarantee)
- The organisation's Incorporation number (and ABN number if available)
- Whether your organisation is registered for GST
- The type of organisation (ie, Community Sport)
- The names of at least two Contact Officers for the Organisation (preferably one will be the Public Officer for the organisation)
- Insurance coverage details (i.e. which policies the organisation has in place including Public Liability Insurance cover of at least $5m)
- Information on the aims and activities which the organisation undertakes (optional)
- Bank details for organisation.
Ideally the CEO, General Manager, Chairperson or Public Contact Officer for the organisation should register the organisation. If this is not the case, you should inform the appropriate officer/s that you have registered the organisation.
Send your updated details to firstname.lastname@example.org(link sends e-mail) and we will make the amendments for you.
It is important to keep your organisation details up to date as any future registration of a grant application will be emailed to the organisation contact on record.
No. However, in order to receive grant payments successful applicants will require an ABN or provide a Statement of Supplier form.
To apply for an ABN, contact the Australian Taxation Office on 132866 or visit business.gov.au.
Statement of supplier forms and eligibility for their use is available online from the Australian Taxation Office at statement by a supplier form.
You do not login to your organisation to register a project.
Enter a key word from your organisation name in the organisation search box, when the list appears click on yours and you will be able to register a project.
You will need to provide the following information in order to register a project:
- A title that briefly describes the project (one sentence is sufficient)
- A contact person's first and surname
- A valid email address for the contact person
- A password for the project.
Once you have registered the project, you need to complete the online application by the closing date of the program.
No, if your organisation registers multiple applications either under one program or program year, your saved login will self-populate when you try to login to any project using the same computer.
This could cause you to complete processes under the wrong project.
Yes. Applicants may submit more than one application. However, there is a limit to the amount of funding that will be awarded to one particular applicant. Information on this limit can be found in the relevant Grant Program Guidelines.
An initial eligibility assessment will be undertaken to determine that:
- The applicant organisation is eligible to apply and has Public Liability Insurance with a minimum $5m cover.
- The application is complete, submitted by the closing date and meets program requirements in regards to project dates and amount of funds requested.
- Correct documentation has been uploaded (Facility Development projects only).
Yes. If you are unsure which electoral district your project is based, the Electorate Office website or your local Member of Parliament will be able to assist you.
Organisations must accept the terms and conditions of the program and claim the grant within 28 days of notification.
The project timeline is program specific, information can be found in the relevant Grant Program Guidelines.
All sections of the application should be completed. If you fail to complete a mandatory field, you will be prompted to do so. Incomplete applications cannot be submitted.
For Facility Development projects, you will need to upload the following documentation:
- a copy of your development consent (DA)* or evidence that such consent is not required
- at least one quote of the components which will make up your project
- evidence that you have owners consent to do the project.
* Some projects may not require a DA or owners consent. However, an uploaded document is still required or you will not be able to submit your application – in this case, you can create your own upload using your club’s letterhead on a word document and explain briefly why either a DA or owners consent is not required.
Note: When submitting your application, you are required to declare that the information provided in the application is true and correct and that you have read and understood the program guidelines.
The budget provided should be exclusive of GST.
Applications should be submitted online using the online application process
If you have difficulties with the internet, your local library or TAFE College may be able to assist you with access to the internet.
First you will receive an email notification that your application has been successfully submitted, this email will contain a PDF of your application. If you do not receive the confirmation email, your application may not have been submitted successfully, check your junk mail or call 13 13 02.
Applicant organisations and projects will be checked for eligibility.
Projects will be assessed on merit and scored against the following criteria:
- The project will effectively deliver one or more of the program’s objectives
- The project will effectively meet an identified need
- The applicant organisation has the capacity and experience to deliver the project
- The budget is reasonable and cost effective.
Refer to the relevant Grant Program Guidelines for further information.
This often depends on how many applications are received. Generally the process can take more than three months.
There are no appeals for unsuccessful applications under these programs. It is recommended that you apply again in the next round of the program.
No. The online system will not accept applications submitted after the published closing date and time
If you are having problems submitting your application, you should contact 13 13 02 or email email@example.com(link sends e-mail) well in advance of the closing date and in time to seek assistance.
The overall aim of the grants is to increase participation in sport and structured physical activity. Each grant program has a specific set of objectives and these can be found in the relevant Grant Program Guidelines.
The Office of Sport staff are available to provide advice to applicants on interpreting the Program Guidelines, and to provide advice on the types of activities that are relevant to each of the funding categories. However, staff are not able to provide advice that may be perceived as providing an unfair advantage to one applicant over another. All Office of Sport staff involved should provide a declaration.
Sport: A human activity capable of achieving a result requiring physical exertion and/or physical skill which, by its nature and organisation, is competitive and is generally accepted as being a sport.
This does not include recreational activities that do not require physical exertion.
Structured physical activity: Physical activity is a term that describes any movement involving large muscles - running, walking, swimming are all examples of physical activity. For the purpose of these grant programs, physical activity must be planned, structured and involve repetitive bodily movement undertaken for the purpose of improving or maintaining physical fitness.
Grassroots Sport Club: A club who primary focus from a grassroots level is to organise sporting activities; deliver ongoing sporting programs; develop member’s skills.